HELP WANTED: PARKS & REC ADMINISTRATIVE ASST. P/T

The Town of Hollis is seeking applicants for an Administrative Assistant for the Parks and Recreation Department. This is a part-time (19 hours per week/flexible schedule) hourly position and is responsible for the following:

  • Financial Responsibilities: Collects and keeps an accounting of program fees and expenses in Quick Books; Keeps records, prepares, and distributes weekly billing for applicable programs; Assists with reporting of program revenues and expenses; Prepares daily deposits to be turned into the Town Treasurer; Handles petty cash receipts and reimbursements; Works with Town Treasurer for monthly reporting, payroll, and collections activities.

  • Office Duties include but are not limited to: Filing, posting notices, correspondence, making copies, and distributing information as requested; Prepares tax letters and assists participants with childcare reimbursement forms; Orders office supplies; Oversees maintenance of office machinery; Assists with newsletter preparation, printing, and mailing.

  • Assists with the coverage of Recreation Department activities as needed. These duties may include: Organizing attendance sheets and record folders for each program; Helping to organize bus trips; Tracking and coordinating building usage; Creating certificates for programs and tournaments; Assisting with program registrations.

Qualifications: 

  1. High school degree;

  2. Experience with Quick Books, Word, and Excel;

  3. Strong verbal communication skills and the ability to work well with the public; and

  4. Successful completion of background check.

Pay range is $12.00 to $14.00 per hour.  Interested applicants should submit cover letter, resume and three references to: Hollis Select Board, Attn: Administrative Assistant, 34 Town Farm Road, Hollis, ME 04042 or e-mail to adminsecretary@hollismaine.org. DEADLINE: 4:00PM on Wednesday August 9, 2017.