8.24.16 5:00PM
Meeting Minutes for Select Board Untelevised Meeting
August 24, 2016, 5:00PM
Attendees: Select Board Members: River Payne, Roger Hicks, Mike Seely, Sr.; Assessor: Deb Stitson; CEO: Bob Cyr; Admin. Assistant: Bennet Flinner; Guest: Tim Fountain, CAI Technologies; Residents: Nancy Conway, Beverly Harris, and Vera Littlefield.
Minutes submitted by: Bennet Flinner
Assessor, Deb Stitson invited Tim Fountain from CAI Technologies to provide SB samples and additional information about the GIS re-mapping services they are contracted to provide the town of Hollis for the revaluation project. Although the SB appreciates that technology and the industry standards for GIS mapping have changed over the years, it will not meet the needs of the town and its residents. SB will review the contract and get back to Tim in regards to the scope.
CEO, Bob Cyr: Reports that the new CEO admin clerk had a good first day in the office and he will be working with her on the paperwork for the code issue at 237 Salmon Falls Rd.
Community Building Update: Updated contract is forthcoming and will be reviewed by SB and chair of the newly formed committee tomorrow at 2PM meeting.
Community Clothing Closet Update: IT IS CURRENTLY CLOSED. Please do not drop off donations until further notice! Work on FD 1 should be completed on or around 9/10/16.
New Town Municipal Complex Update: First meeting is 8/25/26 at 6:30PM at the community building.
Roads Update: Haley Road- Roger reports that the project is almost completed, only gravel part remains. He had to approve more expenditure for driveway aprons. There were 40 at $200 per apron; Road Inventory Program- Roger is awaiting certification in order to begin using the software program; Traffic Count- Roger is awaiting word back from Tim Soucy at Maine DOT for an update; Issue with Main St. Culvert- culverts were replaced. New issues discussed: Roger will check on a "No Thru Trucks" sign on Saco Road - Many trailer trucks are using that road lately. Multiple tractor trailer trucks have been seen by residents that are speeding excessively. Roger reminds residents that a contract deputy would help alleviate this issue and encourages folks to vote in favor of it this November.
Warrant Update: Ready for signatures tomorrrow. Foreclosures will not be on the warrant, but will be discussed at the public hearing 9/7/16. Public Hearing ads will be placed in 8/30/16 publication of Smart Shopper and posted at Your Country Store.
Citizen's Initiative Petition - Town Administrator Ordinance. The documentation submitted will be sent this week for review by the town's attorney, in accordance with the ordinance.
Appointments: Rita Anderson and Sandy Seely were appointed to the Budget Committee by the SB. Roger Hicks and Don Marean were selected to represent Hollis for the MSAD 6 Committee for LD 1301 by SB. On motion of Payne/Hicks, John Paul Rondeau, Debbie Tefft, William Bickford, Len VanGaasbeek, Ed Dyson, and Kevin Flinner were appointed to the Community Building Committee for 12 months. Paperwork for all given to Town Clerk.
Contract for new ambulance: Specs and contract were previously reviewed by Mike and Roger with FD/EMS. Contract signed by the SB.
Policies: Freedom of Access policy and forms signed by SB. Paperwork given to Town Clerk.
Maintenance Update: Stephen Herrick from 1st Choice floor care will be cleaning the town hall this Saturday and will be providing cleaning services.
Executive Session pursuant to Title 1 M.R.S. §405(6)(A) to update a personnel matter. Session opened by Town Clerk, Martha Huff at 7:04pm, ended at 7:16pm. No decisions made.