9.16.15
Hollis Select Board meeting Wednesday, September 16, 2015, 5:00 – 6:45 PM.
Present: Dave McCubrey, River Payne, Roger Hicks
Maine Street Garage.Hearing date is set for October 2. The date cannot be changed.The owners and operators have been served, and will be required to pay all legal fees and court costs, as well as a fine.No consent agreement until the site is completely cleaned (as of today, still not complete).River suggested taking a picture of the condition of the property on the actual court date.Roger moved to proceed with the court date, and to allow them to go into mediation after that.If they do not show, the judge will make a ruling.Hollis will have an attorney present.The motion was seconded and carried 3 – 0.
Waters Edge road acceptance.Was the road initially presented and approved as a driveway? A 2004 policy allows the Select Board to approve and accept town roads.River stated that she would prefer to ask the voters.Discussion of what is an appropriate schedule for inspecting all town roads. Dave pulled the Waters Edge file, showing the initial approval as a 6-lot subdivision.Since the road commissioner actually built the road, it would be a conflict of interest for him to inspect the road.Sebago Technics originally inspected the road.Roger will contact Sebago Technics for an updated letter stating that the road is up to town standards.Moved to table further discussion until next week to allow him time to contact Sebago Technics.
Motion seconded and carried 3 – 0.Discussion of dog complaints at 730 Hollis Road.Peter ( CEO) and Louis ( ACO) have inspected the property.They found no buildings except dog houses, and a total of six dogs, all with bark collars.Peter and Louis will be asked to submit a letter to the Select Board detailing their observations.The dog that was found running loose was not one of theirs.Dave will follow up with this and will get back to the complainant.
Policy #31, language needs to be changed.This concerns the Treasurer’s disbursement of warrants for employee wages and benefits.This just authorizes the Treasurer to sign the warrants.The language needs to be changed to read “current Select Board.”Admin. secretary will retype.
Discussion of safety issues re: crossing Route 35 from the elementary school.Anyone standing in the road directing traffic must wear a reflective vest.Vests and stop signs have been ordered.Roger stated that the DOT will not approve a crosswalk because it would need to have “safe landing zones” where people can safely stand, out of the path of turning traffic, such as an island or a sidewalk.He noted that Route 35 is scheduled to be redone next year.Perhaps a crosswalk can be created at that time.
Roger has started a draft of a parking ordinance for the Town of Hollis, which will probably be complete within the next week.He will list the areas that are currently designated as “no parking” zones.Roger will check with the Criminal Justice Academy re: authority to issue parking tickets.Acceptance of a parking ordinance will allow the posting of the intersection of Plains Road and Cape Road, and other areas of concern.Violators could then be charged with obstructing a public way.
Roger presented PO’s for work that has already been completed, as well as a new PO for repair of Decker Circle.This repair is now necessary due to reports of damage to vehicles.The road can at least be leveled this year, with further repairs in the future.
Policy #22, payroll.Motion to change deadline time.Revision to state that all timesheets must be submitted to the Treasurer no later than 11:00 AM Tuesday in order to be paid for the previous week, to allow the Treasurer sufficient time to prepare the payroll for Select Board approval on Wednesday.Motion seconded and carried 3 – 0.
Discussion of what happens if an employee misses the 11:00 deadline.The Department of Labor states that since the town pays weekly, the town MUST pay all employees weekly.An employee who misses the deadline will be paid based on an average from the previous year.Possible consequences for repeated offenses by employees discussed.
Discussion of why even the salaried employees must submit timesheets.Accountability is the key.The town office needs to be transparent.Worker’s Comp requires documentation of all hours worked, as well as sick leave or annual leave used.This would be how they determine what to pay a claimant.
Liquor license for Salmon Falls.Official application has been received from the new owners, just waiting on a check to cover the cost of advertising the public hearing which is required due to the change in ownership.If check is received in time to advertise next week, the hearing will be scheduled for October 7.
Board/committee membership application received from Kyle Hanson.He will be invited to join the Parks & Rec. committee.
Dave made a motion concerning a personnel matter, and asked the other members to vote without discussion.The motion failed for lack of a second.
Select Board meeting, televised; 7:00 PM, September 16, 2015
The Select Board meeting was called to order at 7:00 PM by Dave McCubrey. All members were present.
Warrant $33,006 last week; $373,262 this week.
Payroll $8821 last week; $23,059 this week.
PO 3073 $683 Rec Dept for basketballs;
PO 3063 MRM $1000 from TIF for crack sealing Killick Pond Road; PO 3064 painting lines $2000;
PO 3070 $5000 to repair Decker Circle;
PO 3065 $4800 prep ditching part of Old Hollis Road;
PO 3068 culvert at 210 Saco Rd. $2000.
Chair noted that all PO’s are “not to exceed” the amount listed.
Dave reported the tax commitment is finalized; there will be a tax increase of $.45, to $11.95 per thousand. Tax bills will be mailed out within the next week.
Applications have been received for CEO position; two interviews were held today; references have been requested.
Steve Armstrong, new owner of Salmon Falls Country Club, has applied for a liquor license. The Select Board has approved a temporary 60 day license, until a public hearing can be held regarding a new permanent license for the new owner.
Roger reported receiving information about updated flood maps for York County, including Hollis.
Dave announced that the Planning Board is holding a site walk at 6:30 PM Wednesday 9/23 across the street at the old Hollis High School, regarding application for a restaurant and store. A public hearing will follow at 7:00 at the community building. Dave inquired what the “category” is for this Conditional Use Permit.
Dave reported on upcoming open house at EcoMaine on Saturday 9/19 from 8:30-11:30 AM. On that day only, Eco Maine will accept electronic waste without a fee. He announced that Hollis will hold a Bulky Waste Day on Oct. 17.
River reported that the phones are open for LIHEAP. Anyone needing heating assistance should call as soon as possible to schedule an appointment. 1-800-965-5762 or 207-324-5762, or inquire through 211.
River reported on “Hour Exchange Portland” – formerly called Time Dollar. This program allows participants to trade hours of service for other items/services, needs more Hollis members. http://hourexchangeportland.org/
The next televised Select Board meeting will be on October 7. Anyone wishing to meet with the Select Board may make an appointment between 5:00 – 7:00 PM.
The Select Board will meet in Executive Session at 5:00 PM on 9/23 to discuss a personnel matter.
October 2 is the hearing in Biddeford District Court re: Main St. Garage.
The truck route committee will meet at Poland Spring at 10 AM on 9/17/15.
There was no public comment.
The meeting was adjourned at 7:25 PM.
Hollis Select Board approved these minutes 10/07/2015