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01.18.23 7pm

Meeting date: 
Wednesday, January 18, 2023

Meeting Minutes for Select Board Meeting

Wednesday, Jan. 18, 2023 - 7:00PM at the Hollis Community Building

Attendees: Select Board members: David McCubrey, John Rogala, Mary Hoffman; Town Clerk - Martha Huff; Fire Chief - Chris Young; Asst. Fire Chief - Crystal Berry; Select Board Office Asst. - Bennet Flinner; Camera Operator - Ken Knudsen; Public - Harlan Huff, Joy Cutrone.

1.   Meeting called to order at 7PM by McCubrey.

2.   Fire & Rescue Department 2022 Update presented by Chief Chris Young & Assistant Chief Crystal Berry of the Hollis FD/EMS. All stats given for 2022. Overall 37% increase in all calls. Chief will obtain mutual aid stats for SB and any related info from the dispatch center. 

3.   DOT Mailbox Rules Presentation - McCubrey highlighted rules per Maine DOT for mailboxes. Deadly fixed objects are in violation of 23 MRSA 1401-A. For any damages due to plows, call Select Board or Road Commissioner to be investigated.

4.   Old Business

a. Meeting Minutes – On the motion of McCubrey and Rogala, the Select Board approved minutes for  11.16.22. Passed 2-1-0 (Hoffman absent). On the motion of Hoffman and McCubrey, the Select Board approved minutes for 12.7.22 & 12.15.22 Passed 2-1-0 (Rogala absent). On the motion of Hoffman and McCubrey, the Select Board approved minutes for 12.20.22, Passed 3-0.

b. ACO and P/T Secretary positions - still accepting resumes. Thank you to Angela Chute for joining us &  helping with Secretarial duties for Planning Board!

c. Marijuana Business applications: Alain Carrier – Green Roots Company, LLC. On the motion of Hoffman and McCubrey, Select Board approved marijuana business application for Alain Carrier. Passed 3-0.

5.   New Business            

a.  Vote to Schedule Notice of Public Hearing for a Dangerous Building at 403 Hollis Road – on Feb. 15, 2023 7PM at Hollis Community Building. On the motion of Hoffman and Rogala, the Select Board scheduled Public Hearing for a dangerous building at 403 Hollis Road on Feb. 15, 2023 at 7pm at the Hollis Community Building. Passed 3-0.

b. Payroll and Warrant Totals: Warrant last week $486,875; Warrant this week $34,691; Payroll last week $40,253; Payroll this week $13,758.

c. Purchase Orders:

  • #4202 to RMDL for clean up from storm 12.22.22-12.22.22 under highway acct not to exceed $8,600;
  • #4203 to Waltz & Sons Propane for installation of propane tanks to be connected to new community bldg boiler system and tested under maintenance acct not to exceed $3,000;
  • #4204 to Northeast Civil Solutions Inc. for project management and engineering services for new town hall plans under 0404-010 acct not to exceed $777.00;
  • #4205 to Northeast Civil Solutions, Inc. for project retainer for engineering and permit phase of new town hall building under 0404-010 acct not to exceed $5,000;
  • #4186 to Visa for annual awards banquet costs for Hollis FD/EMS under their acct not to exceed $1,600.

d. Correspondence – MSAD 6 Kindergarten/Pre-K Registration - Info Available on our website.  Increase in Federal mileage rate to 65.5 cents per mile. 

  • There will be a RABIES VAX CLINIC on Saturday, Jan 28th, 10am-2pm for dogs, cats, & small animals. Location is Andy’s Agway, 13 Cole Farm Rd (off River Rd) in Dayton. $15 for rabies vaccine, $25 for microchipping. No appt is needed but PLEASE- dogs on leashes, cats and others in carriers. Dr Claire Tusch is the attending veterinarian. For more information call 207-282-2998.

6.   Other Business

  • Reminder – (1) Vacancy on Finance Committee. Please e-mail Bennet Flinner at adminsecretary@hollismaine.org or call 207-929-8552 ext. 26 if interested. Info also on our website.

7.   Upcoming Committee and Board Meetings

  • There will be a Planning Board meeting on Wednesday, Jan. 25th at 7PM
  • There will be a Select Board meeting on Wednesday, Feb. 1st at 7PM.
  • There will be a Planning Board meeting on Wednesday, Feb. 8th at 7PM
  • There will be a Sports Complex Committee meeting on Thursday, Feb. 9th at 7PM
  • There will be a Conservation Commission meeting on Thursday, Feb. 16th at 7PM

8.    Executive Session - None

9.    Public Comment - Joy Cutrone asked why Moment's Peace Farm is not on the agenda for marijuana business re-approval? Select Board indicated that the Code Enforcement office is awaiting more information requested from the property owner, and reported complaints require a public hearing. Asked to follow up with the CEO, which Joy said she would.

10.  On the motion of Rogala and Hoffman, Select Board adjourned at 8:15pm. Passed 3-0.

Minutes submitted by Bennet Flinner, SB Office Asst.

Minutes approved at 03.15.2023 SB meeting. Passed 3-0