02.15.23 7pm

Meeting date: 
Wednesday, February 15, 2023

Minutes for Hollis Select Board Meeting

Wednesday, Feb. 15, 2023 - 7:00PM at the Hollis Community Building

Attendees: Select Board members: David McCubrey, John Rogala, Mary Hoffman, Town Clerk - Martha Huff; Select Board Office Asst. Bennet Flinner; Camera Operator Ken Knudsen; Public - Harlan Huff

1.   Call to Order - Meeting called to order at 7:00PM by McCubrey

2.   Public Hearing Canceled for Dangerous Building at 403 Hollis Road. Action on this item has been postponed.

3.   Old Business

a.   Parks & Recreation Before/After Care Fee Increases in 2022 – Collections on delinquent accts. Hoffman explained that collections will be started on all delinquent accounts for Parks and Rec effective Feb. 28, 2023.

4.   New Business            

a. Code Enforcement Officer - Resignation acceptance vote. On the motion of Hoffman and Rogala, the Select Board accepted the resignation of Jen Leeman. Passed 3-0.   Announcement for open CEO position - Resumes due 3/1/23.

b.  Policy Amendment - #2 Holiday Schedule - On the motion of Hoffman and Rogala the Select Board amended the Holiday Schedule policy #2 to include a day off for Town Hall employees on the Tuesday after the federal holiday of Christmas observed. Passed 3-0.

c.  Events – Public Safety Notification. Please contact the Fire Chief if you plan to have any large event that may affect traffic flow in the town of Hollis. This helps keep everyone safe and allows room for emergency vehicles if needed.

d.  Posted Roads for Heavy Loads – Effective Feb. 17 - May 1. Permit application and roads list available on Town website and at Town Hall. Or contact Road Commissioner Rob Hanson.

e.  Appointments – On the motion of Hoffman and Rogala, the Select Board appointed Ruth Leavitt to the Conservation Commission. Passed 3-0.

f.  Payroll and Warrant Totals - Warrant last week $542,889; Warrant this week $32,767; Payroll last week $36,034; Payroll this week $14,253.

g. Purchase Orders:

  • #4160 to Davey Tree for (5) tick & grub control treatments at Hollis Sports Complex grounds under HSC acct not to exceed $3,609;
  • #4188 to IPS for annual purchase of 5 sets of bunker gear, pants and coats for Hollis FD under their acct not to exceed $15,000;
  • #4211 to Scarborough Public Works Dept for routine vehicle and incidental maintenance of Hollis FD under their acct not to exceed $10,000.

         h. Correspondence: 

  • Buxton Hollis Historical Society volunteer needed for project at Hollis Town Hall - Please contact Bennet Flinner if interested 207-929-8552 ext. 26.

5.   Other Business

  • Reminder – There is (1) Vacancy on the Finance Committee. Please e-mail Bennet Flinner at adminsecretary@hollismaine.org or call 207-929-8552 ext. 26 if interested. Info is also on our website.
  • The position for a Part-Time Secretary for our Planning Board, Appeals Board and Finance Committee is still available. Post will remain open until filled. Please e-mail your resume to adminsecretary@hollismaine.org.
  • Town Clerk Election and General Updates: Nomination papers for MSAD 6 School Board nominations are now available at Town Hall or on Town Website. Nomination papers for election of Town Clerk and Select Board member will be available in Town Clerk's office on March 6. Absentee ballots can be requested 90 days prior to the Election on June 13, 2023 - approximately March 14.
  • Dog licenses are now overdue. $25 late fee is added to regular license fees. 
  • Reminder: Call 207-929-5151 for ALL domestic animal issues. Buxton PD/ACO is covering Hollis effective end of January 2023.

6.   Upcoming Committee and Board Meetings

  • There will be a Conservation Commission meeting on Thursday, Feb. 16th at 5:30PM.
  • There will be a Finance Committee meeting on Tuesday, Feb. 21st at 7PM.
  • There will be a Planning Board meeting on Wednesday, Feb. 22nd at 7PM.
  • There will be a Finance Committee meeting on Tuesday, Feb. 28th at 7PM.
  • There will be a Select Board meeting on Wednesday, March 1st at 7PM.

7.  Public Comment - None

8.  Adjournment - On the motion of Rogala and Hoffman, Select Board adjourned meeting at 7:20pm. Passed 3-0

Minutes submitted by Bennet Flinner, Select Board Office Asst.

Minutes approved at 03.15.2023 SB meeting. Passed 3-0.