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03.01.23 7pm

Meeting date: 
Wednesday, March 1, 2023

MINUTES FOR SELECT BOARD MEETING

Wednesday, March 1, 2023 - 7:00PM at the Hollis Community Building

Attendees: Select Board members – David McCubrey, John Rogala, Mary Hoffman; Town Clerk Martha Huff; Select Board Office Asst. Bennet Flinner; Camera Operator Ken Knudsen; Public – Harlan Huff.

1.   Meeting called to order by McCubrey at 7PM

2.   Old Business

a.  Public Hearing for June Warrant: Formulative Public Hearing will be held on March 29, 2023 at 7pm for the June Warrant. Select Board plans to sign the warrant on April 5.

b. 23-24 Budget Updates: 

HC Public Library: Board members discussed the Hollis Public Library budget, and citizen’s petition currently circulating but are unsure of the amount it is asking. Hoffman made a motion to increase the Hollis Public Library budget amount from $29,000 to the recommended amount by the Finance Committee of $35,150. No second, motion failed.  McCubrey stated that if the amount petitioned is for the full amount, the library could receive $29,000 the Select Board has recommended plus the $35,150 in a petition. Rogala made a motion to remove the Hollis Public Library budget from the warrant, McCubrey seconded. Discussion: Martha Huff asked why they wouldn’t just petition for the difference? Also stated that even if the Library does a petition, you’re not required to put it on the warrant. McCubrey said they can enforce it with a Special Town Meeting.  Huff said that the question has to be specified where the funds will be designated. Also mentioned that the petition questions should be sent to the Town Attorney prior to the circulation and current ordinance updated. McCubrey also clarified that the library is a non-municipal budget request from non-profit business, this library is not a Town entity. Huff said she felt that it shouldn’t be taken off completely as she would hate them to receive no funding, it is a Town resource.   Motion Passed 2-1. (McCubrey & Rogala – Yes; Hoffman – No)

Extended Rec: McCubrey made a motion to not have extended rec this year. No second. Motion failed. Discussion – Staff gets burnt out and requires a rest in between Summer rec and Extended rec programs. Rogala and Hoffman agree to speak to Parks and Rec staff for input and plan.

Security System for Sports Complex – Would cost over $30,000 for a high end system. Hoffman suggested a fundraiser for the system. On the motion of Hoffman and McCubrey, the Select Board will ask the HSC committee to fundraise for a security system. Passed 3-0.

Summer Rec – McCubrey made a motion to set Summer Rec fees for $1000 residents and $1100 non-residents. Rogala seconded.  Discussion: Martha Huff asked how much would it come out per week? $142/week, 7 weeks. Huff asked have you discussed with Rec? McCubrey replied no, it is up to the board to set the fees. Hoffman asked how the figures were created and what other Towns charging? McCubrey gave Buxton and Standish current fees and Limington from last year. Hoffman is concerned if even that amount will cover the costs, between increased bus driver wages and regular costs, field trips, etc. She has an issue with not talking with Rec first regarding fees, going around making decisions for people without discussing it first.  Motion was withdrawn. Hoffman said she would set up the meeting to discuss this issue with the Rec staff and Select Board.

d. New Town Hall project update – Presentation on March 15, 2023 at next Select Board Meeting with Custom Concepts Architecture and Northeast Civil Solutions. Plans can be viewed on the website under the News Announcement.

c. Day Farm Cistern Issue – ES with Legal and vote on next action. On the motion of McCubrey and Hoffman, the Select Board will move forward on the next step of legal action regarding the Day Farm Cistern unpaid repairs made by the Town. Passed 3-0.

3.   New Business           

a.  Appointments – ACO Kristen Perkins, Interim CEO, Bldg Inspector, Electrical Inspector, Plumbing Inspector – Duane Hanson. On the motion of Hoffman and McCubrey, the Select Board appointed Kristen Perkins ACO and Duane Hanson Interim CEO, et al. Passed 3-0.

b.  Payroll and Warrant Totals: Warrant last week $46,503;Warrant this week $100,522; Payroll last week $25,441; Payroll this week $13,744.

c.  Purchase Orders:

#1707 to Custom Concepts, Inc. for work associated with Phase 3 design development for a new town hall not to exceed $25,000 under account 0404;

#4213 to Sharper Events and Tents for tent rental, obstacle course, water slide and cotton candy machine for Community Day 2023 not to exceed $2,704.61 under acct 2311.

#4212 to RMDL for work associated for installation of propane tanks at Community Building, Clothing Closet and snack shack at HSC not to exceed $1,425.30 under acct 0400;

#4189 to Southern Maine Communications for mobile radios, associated parts and install for new ambulance and engine, not to exceed $11,832.46 under TIF acct.

d. Correspondence:

Maine DOT Bridge Replacement – Salmon Falls Bridge. Plans to complete in 2024-25, if the public has any historical information other than SF library, that maybe impacted by the construction of the new bridge, please contact the Maine DOT or the Select Board.

4.   Other Business

  • We are currently in the process of hiring a Code Enforcement Officer. If you are interested in applying, please send your resume, cover letter and references to adminsecretary@hollismaine.org. Job Description is on our website under the news announcements.
  • Reminder – There is (1) Vacancy on the Finance Committee. All interested parties please e-mail Bennet Flinner at adminsecretary@hollismaine.org or call 207-929-8552 ext. 26.
  • The position is still available for a Part-Time Secretary for our Planning Board, Appeals Board and Finance Committee. All interested parties please e-mail your resume to adminsecretary@hollismaine.org.

5.   Upcoming Committee and Board Meetings

  • There will be a Planning Board Public Hearing and meeting on Wednesday, March 8th at 7PM regarding the interpretation to the Hollis Zoning Map and Proposed Hollis Zoning changes regarding sprinkler systems, both to be added to the warrant for the June 2023 Annual Town Meeting.
  • There will be a Sports Complex Committee meeting on Thursday, March. 9th at 7PM
  • There will be a Select Board meeting on Wednesday, March 15th at 7PM
  • There will be a Conservation Commission meeting on Thursday, March 16th at 5:30PM

6.    Executive Session - None

7.    Town Clerk updates: Nomination papers for (1) Town Clerk and (1) Select Board, Assessor & Overseer of the Poor are available in Town Clerk’s office on March 7. Due in by April 14. Annual Town Meeting will be held on June 13 at the Hollis Community Building.

8.    Adjournment – On the motion of Rogala and McCubrey, Select Board adjourned the meeting at 8:00pm. Passed 3-0.

Minutes submitted by Bennet Flinner.

Minutes approved at 04.05.2023 Select Board Meeting.