03.31.21 7pm
MINUTES FOR TELEVISED JOINT HOLLIS SELECT BOARD AND PLANNING BOARD ZOOM MEETING AND PUBLIC HEARING
Wednesday, March 31, 2021, 7:00PM
Attendees: Select Board members David McCubrey, John Rogala and Mary Hoffman. Planning Board members Paul Mattor, Max Kenney, Peter Lovell, Heather Sullivan, Tom Witkowski, Jessica Brackett, Don Roth Jr. Mary Costigan, attorney; Tammy Munson CEO; Chris Young Fire Chief; Bennet Flinner, Select Board Office Assistant; Broadcasters Ken Knudsen and Tiffany Dean; Public members Todd Hurtubise, Terry Walters, Dan Yarumian, Jason Rand, Don Marean, Keith Herrick
1. Meeting Called to order by McCubrey at 7:00pm. Announced presence of and introduced Town attorney Mary Costigan of BernsteinShur.
2. On the motion of Rogala and Hoffman, the Select Board Meeting was suspended and Public Hearing on Proposed 6/8/21 Annual Town Meeting Warrant Articles, Ordinance and Ordinance Changes was opened. Passed 3-0.
Planning Board roll call taken by Chair Paul Mattor, all 7 members present.
From Planning Board Minutes: Proposed Marijuana Business Licensing Ordinance. Ms. Sullivan made a motion to recommend the proposed Marijuana Business Licensing Ordinance; motion was seconded and discussed. Mary Costigan presented some changes that are required by law. For example, priority selection by residency requirement is not legal. Lengthy discussion of priority by “first come first served” vs. lottery drawing; discussion of “completeness.”
Motion was made and seconded to use “first come first served” priority. Conditional use permit applications for marijuana businesses will be reviewed by the Planning Board according to the order in which a letter of completeness is received from Southern Maine Planning and Development Commission (SMPDC). Motion carried 6-0-1.
Amendment to Use Table was discussed. Mr. Mattor noted that the Use Table is part of the Zoning Ordinance, not part of the Marijuana Business Ordinance. Motion was made and seconded to recommend the proposed amendment to the zoning use table, to include a footnote: “for definitions related to marijuana businesses, please see the Hollis Marijuana Business Licensing Ordinance.” Motion carried 6-0-1.
Recap of original motion: to recommend the proposed Marijuana Business Licensing Ordinance as presented, including additional language submitted by Mary Costigan. Motion carried 6-0-1.
Public Hearing and Planning Board meeting on Proposed 6/8/21 Annual Town Meeting Warrant Articles, Ordinance and Ordinance Changes was adjourned at 9:03pm by Planning Board. Passed 6-0-1.
5. On the motion of Hoffman and Rogala, the Select Board Public Hearing on the Proposed 6/8/21 Annual Town Meeting Warrant Articles, Ordinance and Ordinance Changes was opened at 9:04pm. 3-0 Passed.
McCubrey asked Mary Costigan’s opinion on articles 16 and 17 regarding the Marijuana Business Ordinance and Zoning Ordinance Use Chart. Atty Costigan suggested they should be together since the uses of Marijuana Businesses are in the zoning use chart. It should be worded “as permitted uses as specified” and all uses listed within the article.
On the motion of Hoffman and Rogala, the Select Board Public Hearing was closed at 9:40pm and Select Board meeting reconvened. Passed 3-0.
6. New Business
a. June 8, 2021 Warrant article recommendations:
• On the motion of Hoffman and Rogala, the Select Board recommended Articles 3-15. No discussion. Passed 3-0.
• On the motion of Hoffman and Rogala, the Select Board recommended Article 16 on Marijuana Business Ordinance. No discussion. Passed 3-0.
• On the motion of Hoffman and Rogala, the Select Board recommended Article 17 on changing Hollis Ordinance Use Chart. No discussion. Passed 3-0.
• On the motion of McCubrey and Hoffman, the Select Board recommended Article 18 on Disposal of Tax Acquired Property ordinance change. No discussion. Passed 3-0.
• On the motion of Hoffman and Rogala, the Select Board recommended Article 19 amendments of Hollis Zoning Ordinance. No discussion. Passed 3-0.
• On the motion of Hoffman and Rogala, the Select Board recommended Article 20 for new Fire Tank truck. No discussion. Passed 2-0-1. McCubrey abstained.
b. In-person meetings at the Community Building – Hoffman said she would like to start having small meetings and recreational events in the community building – up to 10 people. McCubrey indicated that small groups are already having meetings, what is different? Hoffman indicated that the Rec would like to have painting classes and other meetings in small groups. Chief Young indicated that up to 15 people can gather in the building as long as they follow CDC guidelines. McCubrey doesn’t support it for non-town related gatherings until guidelines are better. Rogala agreed with Hoffman to reconvene in person meetings, with staff on board.
On the motion of Hoffman and Rogala, the Select Board approved the allowance of 15 people for in person meetings in the Community Building. Passed 3-0.
c. Appointments – On the motion of Hoffman and Rogala, Bennet Flinner was appointed as Alternative Hollis Rep. for Saco River Community TV Board of Directors. Passed 3-0.
7. Other Business - None
8. Public Comment - None
9. Executive Session - None
10. On the motion of Hoffman and Rogala the Select Board unanimously adjourned the Select Board meeting at 9:59pm. Passed 3-0.
Minutes submitted by Bennet Flinner, Select Board Office Assistant