10.21.20 7pm
MEETING MINUTES FOR TELEVISED HOLLIS SELECT BOARD ZOOM MEETING
Wednesday, October 21, 2020, 7:00PM
ATTENDEES:
Select Board members - David McCubrey, John Rogala, Mary Hoffman
Town officials and employees - Town Clerk Martha Huff, CEO Tammy Munson, ACO Nadine Molloy, SB Office Asst. Bennet Flinner, Broadcaster Ken Knudsen
Public members - Tara Michaud, Larry Michaud, Joshua Morse, Bill Thompson, Betsy St. Pierre, Lee Klarman
1. Meeting called to order by McCubrey at 7:01pm
2. A big THANK YOU to Poland Springs for the free office trailer rental. It is so helpful to have additional office space to keep everyone safe during the pandemic!
3. Elections Update – Martha Huff, Town Clerk. Martha thanked the Hollis residents and voters that have been extremely understanding and patient through this process. The amount of work has been overwhelming. She also thanked the volunteers who called to work the polls. If you are interested please call 929-2254. Do not reach out to her on her cell phone if you ave the number, it is not used for Town business.
Election day is Nov. 3 and polls will be held at the Community Building, 35 Town Farm Road from 7AM to 8PM. We no longer vote at the Fire Station. Please do not give out election information, direct residents to the website or call Town Hall. We have received 1486 absentee ballot requests so far.
4. Unfinished Business
a. Meeting Minutes - On the motion of Rogala and McCubrey the Select Board approved the minutes from July 15, 2020 & August 19, 2020. Passed 2-0-1 (Hoffman absent from meetings)
b. Property Taxes Update - Hollis will be going up 25 cents per thousand. This is much lower than expected from the MSAD 6 school estimated increase.
c. New Municipal Town Complex Committee - Select Board thanked the committee for their years of service on the committee. Since the Town is going in a new direction of a new Town Hall only at this time, they are dissolving the committee. On the motion of Rogala and Hoffman the Select Board dissolved the New Municipal Town Complex Committee. Passed 3-0.
6. New Business
a. Committee for building a new Hollis Town Hall- Select Board members are looking for residents interested in joining an adhoc committee to discuss the building of a new Town Hall. Please contact the board if you are interested.
b. Nathan Smith Road – Totem Pines Subdivision. Hoffman made a motion for the Town not to use funds to build Nathan Smith Road up to Town standards. Rogala seconded and the floor was opened for discussion. Bill Thompson from B2H2 and Betsy St. Pierre the land owner/developer discussed how this road is not any different than Bean Street or Mansion Road. It is heavily traveled by ATVs and connects to trails in both Hollis and Limington. St. Pierre feels that since other roads weren't required to be paved, same should apply to Nathan Smith Road. She just wants fairness and ability to build a family neighborhood in our community. The Select Board Chair McCubrey pointed out that the Subdivision Regulations clearly state that if an access road is substandard it should be brought up to Town specifications at no cost the the Town. McCubrey stated that these regulations should apply the same for everybody and is confused as to why the Planning Board had them come to the board as it goes against their own regulations. McCubrey also feels the quote provided for paving the road would be inadequate for rebuilding it. Tammy Munson CEO stated from what she recalled the Planning Board decided the road was not up to standard and suggested they come to the Select Board to negotiate cost and assistance. McCubrey stated that in rewatching the meeting the Chair Paul Mattor made the recommendation, not the entire board and there was no vote. Hoffman withdrew her motion made, Rogala seconded. Withdrawal of motion passed 3-0. The Select Board will submit a letter to the Planning Board requesting clarification of specifications for Nathan Smith Road and Totem Pines Drive - Subdivision.
c. Appointments – Assessor, Debra Stitson; Christmas Fund Committee members Faith Plummer, Diane Meserve, Bonnie Johnson, Muriel Johnson; Ballot and Election Clerks for Nov. 3, 2020 election.On the motion of Hoffman and McCubrey the Select Board approved all appointments above. Passed 3-0.
d. Resident complaints of speeding drivers - On the motion of Hoffman and Rogala Select Board will open discussion up to the public regarding complaints of speeding drivers at the next meeting. Passed 3-0.
e. Re-opening the Community Building & Board/Committee Meetings
f. Payroll and Warrant Totals: Payroll this week $12,676, Payroll last week $12,676; Warrant this week $334,800, Warrant last week $412,826.
g. Purchase Orders: To Visa for course and lodging for 2 officers for national officer training in florida under FD not to exceed $1,000; To Innovative Surface Solutions for liquid salt treatment under snow not to exceed $6,885; To Visa for snowshoes from LL Bean not to exceed $3,000 (Narragansett One grant); To Morton Salt for 1400 tons of road salt delivered under snow not to exceed $70,042; To Woods Excavation for 700 yards sand delivered under snow not to exceed $6,000; To Visa for Elections laptop under Covid grant not to exceed $799.
h. Correspondence – A reminder that LIHEAP is accepting applications for heating assistance to those who qualify. To schedule an appointment, call 207-459-2950.
7. Other Business – Open positions for Animal Control, Health Inspector & SRTV Board of Directors
8. Upcoming Committee and Board Meetings
- Planning Board Zoom Meeting on Wednesday, October 28th at 7:00pm.
- Select Board Zoom Meeting on Wednesday, November 4th at 7:00pm.
- Planning Board Zoom Meeting on Monday, November 9th at 7:00pm. Please note that this meeting is on a Monday, not a Wednesday.
- Select Board Zoom Meeting on Wednesday, November 18th at 7:00pm.
9. Public Comment: None
10. Executive Session: None
11. On the motion of Rogala and Hoffman the Select Board adjourned at 8:47PM. Passed 3-0.
Minutes submitted by Bennet Flinner, SB Office Asst.
Minutes approved at 12/16/20 7pm Select Board Meeting