11.04.20 7pm

MINUTES FOR TELEVISED HOLLIS SELECT BOARD ZOOM MEETING

Wednesday, Nov. 4, 2020, 7:00PM

Attendees:  Select Board members - David McCubrey, John Rogala, Mary Hoffman; Town Clerk Martha Huff, Code Enforcement Officer Tammy Munson,  Select Board Asst. Bennet Flinner, Camera Operator Ken Knudsen, Public - Joshua Morse

1.           Meeting called to order by McCubrey at 7:01PM

2.           Select Board members gave a special thanks to everyone who helped in making the Election yesterday a success: Election workers, Fire Dept, Hollis School, and residents.

3.           Election Update: Martha Huff, Town Clerk annouced that there were over 1700 absentee ballots submitted and 1100 residents voted on the day of the election - 2,934 total voted. Huff thanked all of the election workers, Parks and Rec staff, voters and volunteers who provided food for the workers.

4.           Public Input - Resident complaints of speeding drivers in Hollis. Rogala reports that he has asked the Maine State Police to check secondary roads in Hollis more closely due to these complaints.

5.           Unfinished Business

          a. ACO and Health Inspector Openings. ACO applications are due Nov. 6, 2020. Nadine Molloy will assist in training.

          b. The Select Board is creating an informal committee to be involved with building a new Hollis Town Hall. Will consist of at least 3 staff members, 3 residents, 1 Select Board member. The board asks anyone who is interested, please contact them.

          c. Conservation Commission - Hoffman read correspondence from the commission chair, John Mattor. Mattor provides an update of the trails/parks the commission maintains. He also asks that residents who are interested in joining the committee please do so as soon. At almost 90 years old, John is retiring from the commission as chair after 13 years and would like to see new leadership. 

6.           New Business

a. A Liquor license application for Pizza Garage has been received by the Town. On the motion of Hoffman and Rogala, a public hearing for this application will be held on Nov. 18, 2020 at 7:00pm. Passed 3-0.

b. Appointments – On the motion of Hoffman and Rogala, the Select Board appointed Don Marean for Saco River TV Board of Directors for a 3 year term. Passed 3-0.

c. Hoffman moved to have the Community Building reopen for Board and Committee meetings effective Nov. 5, 2020. Rogala seconded. 

Discussion: McCubrey has concerns about opening the building to the public for safety, health reasons. Who will sanitize the building after each meeting - there is no funding to do that. McCubrey stated that on the news they are reporting 151 new cases of COVID-19 today which is concerning.  Rogala agreed and suggests just allowing committee and board members only to meet in the building. Hoffman doesn't feel that many members of the public will attend, and those few that do will need to follow the CDC protocols of masking, temperature taking, social distance, etc. Rogala stated that the smaller committees need to meet but feels proceeding with caution would fare better.  McCubrey stated that the Town is in the process of having something set up so that boards and committees can do meetings in the community building while on Zoom.  Perhaps the best route is to have no public in the building until this is completed and revisit opening to the public at future meetings.  Hoffman retracted her motion.

On the motion of Hoffman and Rogala, the Select Board will reopen the Community Building to allow only board/committee members to meet in person effective November 5, 2020 and revisit allowing members of the public at subsequent meetings.  Passed 3-0.  

d. Payroll and Warrant Totals: Warrant last week -$42,814, Warrant this week - $36,894; Payroll last week - $12,742, Payroll this week - $32,969

e. Purchase Orders: #3975 to Innovative Surface Solutions for 4500 gallons of liquid salt treatment not to exceed $6,885; #3976 to Visa for officer training program in Florida for 2 FD/EMS employees not to exceed $1,000; #3977 to Bana Corp for electrical service to office trailer not to exceed $1,600; #3978 to Clean-o-rama for two electrostatic sprayers and three cases of disinfectant not to exceed $2,000; #3979 to Sebago Technics for Muddy Brook Rd culvert engineering and grant application not to exceed $32,000; #3967 to American Security Cabinets for Voting Drop Box not to exceed $2,500 - state elections may able to reimburse 80% or up to $1,500.

f. Correspondence:   MaineHousing announced it is reopening its COVID-19 Rental Relief Program for October and November for renters who cannot afford to pay their rent due to the COVID-19 pandemic. Depending on the availability of funding, the program may also include December rent. Both previous and new applicants can apply for a maximum of $1,000 per month toward their rent payments. Applicants can by calling 207-324-5762, Option 9.

7.           Other Business – A reminder that Town offices will be closed on Wednesday, November 11th for Veteran’s Day, and Thursday & Friday, November 26th & 27th for Thanksgiving.  Town Hall Hours for Wednesday, November 25th are 9am to 4pm (No evening hours that day).

8.           Upcoming Committee and Board Meetings

• Planning Board Zoom Meeting on Monday, November 9th at 7:00pm.
• Select Board Zoom Meeting on Wednesday, November 18th at 7:00pm.
• Planning Board Zoom Meeting on Monday, November 23rd at 7:00pm. (Public Hearings and Site Walks to be announced.)

9.           Public Comment: Joshua Morse suggests that the committee for the new Town Hall should be appointed. Tammy Munson thanked the Select Board for updating technology aspects in both the Town Hall and Community Building, and for making sure protocols are followed for COVID. Technology updates are important now in dealing with what we are are currently faced with and will continue to help the Town in the future.

10.         Executive Session - none

11.         On the motion of Rogala and Hoffman, the Select Board adjourned the meeting at 7:40PM.

Minutes submitted by Bennet Flinner, Select Board Asst.