2.6.19 7pm
Meeting Minutes for Hollis Select Board Meeting
Wednesday, February 6, 2019, 7:00PM at the Hollis Community Building
Attendees: Dave McCubrey, Rita Perron, John Rogala, Martha Huff, Bennet Flinner, John Rondeau, Rebecca Bowley, Bill Burns, Barbara Hase, Mary Hoffman, Beverly Harris, Tara Michaud
1. Meeting called to order by McCubrey at 7:00pm
2. Old Business
a. Martha Huff, Town Clerk, gave an update regarding upcoming elections.
Election Day is Tuesday, June 11, 2019.
Huff, Faith Plummer and the Select Board members are working on changing the next election’s venue to the Community Building – figuring out logistics in moving/storing the equipment and making sure there are safe ways for handicapped residents to get in and out of the building to vote. There are only 15 business days remaining to get their plan submitted to the State, so it is a priority for all involved. Other location options for elections: Hollis Elementary gymnasium, Hollis Center Church (if allowed, is unknown) The Select Board is looking into renting or building an additional ramp on the side entrance of the Community Building, which would give residents in wheelchairs and people unable to climb stairs a way to exit the building once they have finished voting.
Huff requests the drop dead date for the Select Board’s warrant be April 3, 2019 so that ballots can be ordered in a timely manner. Martha also let the Select Board know that in order for the ballots to be read by the Express Vote machines, there cannot be italicized font or parenthesis printed on them. Absentee ballots will be available around May 11, 2019.
b. Addison Way – On the Motion of Rogala/Perron, the Select Board agreed to release the remainder of the balance on the letter of credit for Tim and Janet Johnson, approximately $12K. Passed 3-0. Letter to financial institution was signed by the Select Board.
c. Ecomaine – Recycling Costs – Beginning July 1, 2019 the price of recyclables per ton will increase to $35.00. Select Board suggests residents recycle as much as they can before July.
d. Visioning Sessions - next session is scheduled on Thursday, 2/7/19 7:00pm at the Community Building.
3. New Business
a. Appointments: On the motion of Rogala/Perron, the Select Board appointed Trevor Kraus to serve on the Finance Committee. Passed 3-0.
Resignations - Bruce Wishart; McCubrey thanked Bruce Wishart for his years of serving on the Planning Board and wished him well in the future.
Vacancies: There is one seat available on the Planning Board.
b. Weekly Warrant and Payroll – Warrant this week: $27,653, Warrant last week: $82,660; Payroll last week: $11,084, Payroll this week: $27,026.
c. Purchase Orders - None
d. Correspondence
- We are currently accepting applications to fill a vacancy on the Planning Board. If you are interested, please contact the Planning Board Secretary Martha Turner at 929-8552 ext. 23 or e-mail planningboard@hollismaine.org.
- On February 4th, MSAD 6 will begin registrations for Kindergarten and Pre-K at Hollis Elementary, Edna Libby, and HB Emery. Registration is open through March 29th. You can pre-register on their website at www.bonnyeagle.org. For more information, please call the Registrar's office at 929-2326.
- Just a reminder to sign up for the Emergency Medical Subscription plan for the 2019 calendar year. To apply or re-enroll, please call 929-8552 ext.26, or visit our website at www.hollismaine.org and click on “Emergency Medical Subscription Program” on the left side of the Home page.
- Candidate nomination papers are available on or after Thursday, February 7, 2019, for the following MSAD 6 at-large school board seats, to be voted on at the annual District-wide election: MSAD 6 SCHOOL BOARD DIRECTOR:
~ At-Large, with Buxton Residency Requirement (3 year term)
~ At-Large, with Frye Island Residency Requirement (3 year term)
~ At-Large, with Hollis Residency Requirement (3 year term)
~ At-Large, with Limington Residency Requirement (3 year term)
~ At-Large, with Standish Residency Requirement (3 year term)
Nomination papers are available at the following locations during regular office hours: MSAD 6 Central Office (94 Main Street, Buxton, ME 04093); Town of Hollis (34 Town Farm Road, Hollis, ME 04042) FMI contact: Martha Huff, Town Clerk (207) 929-8552 ext. 18
All candidate nomination papers must be delivered to the Registrar of Voters in each of the MSAD 6 member municipalities where signatures have been collected by 2:00 PM on Thursday, March 14, 2019 for certification.
All certified candidate nomination papers must be delivered to the MSAD 6 Central Office (94 Main Street in Buxton) by 4:00 PM on Friday, March 22, 2019.The candidates are responsible for collecting certified nomination papers from the Registrar of Voters and delivering them to MSAD 6 Central Office by the deadline.
Election day is Tuesday, June 11, 2019. All voters may vote in their town for all vacant at-large MSAD 6 Director seats, regardless of the residency requirement for each vacant seat. For more information, please contact Hedy Smith, Executive Secretary at (207) 929-2331 or by email at hsmith@bonnyeagle.org.
4. Other Business:
a. Community Day Committee – Hollis Pirate Fest: Sponsorship Request. Tara Michaud, a member of the committee asked the Select Board for $5,000.00 in financial support for the Hollis Pirate Fest this year. She ultimately wants to have an annual surplus of $15,000 for the program. The Select Board stated that they can put it on the warrant, but will need to be presented to the Finance Committee at a future meeting. Next scheduled meeting is 2/25/2019.
b. On the motion of Rogala/Perron the Select Board approved to post “No Thru Truck” signs on Saco Road due to multiple resident complaints of tractor trailer trucks using it as a through way. Passed 3-0.
c. Hollis Fire and Rescue statistics – There was a 5% increase in calls in January 2019. Over half of the calls were medical. Total number of incidents were 63.
d. 5-Member Select Board Ordinance Committee - Members presented their ordinance to the Select Board earlier this week and gave copies to the residents in attendance. The proposed ordinance presented by the committee is a 3 Select Board – Town Manager form of government. The chair, Becky Bowley, stated that although this change in government has been put out to vote 4 times since 2012 and failed, the committee felt that the reason for past failure was due to cost. Bill Burns presented a budget comparison for our current Board and possible cost for a 3-Select Board – Town Manager. Perron expressed concern about spelling errors in the proposed ordinance document. Bowley stated that Mary Hoffman can provide her an electronic copy for the Select Board to update should they accept the document and decide to put it on the warrant. Bowley requested that the Select Board contact the committee when the ordinance is discussed at a future meeting. The Select Board agreed to do so.
5. Upcoming Committee and Board Meetings - Public is welcome!
Thursday, February 7th - New Municipal Complex Committee Visioning Session at 7:00PM in the Community Building.
Wednesday, February 13th – Televised Planning Board Meeting at 7:00PM in the Community Building
Thursday, February 14th – Hollis Sports Complex Committee Meeting at 6:30PM in the Community Bldg.
Wednesday, February 20th – Televised Hollis Select Board Meeting at 7:00PM in the Community Bldg.
Thursday, February 21st – Conservation Commission meeting at 5:30PM at the Salmon Falls Library
Thursday, February 21st – Televised New Municipal Complex Committee meeting at 7:00PM in the Community Building
Monday, February 25th – Televised Finance Committee meeting at 5:30PM in the Community Bldg.
Monday, February 25th - Pirate Fest Committee meeting at 7:00PM in the Community Building
Wednesday, February 27th – Televised Planning Board meeting at 7:00PM in the Community Building
6. Public Comment - None
7. Executive Session - None
8. On the motion of Perron/Rogala, the Select Board adjourned the meeting at 8:44pm. Passed 3-0.
Minutes submitted by Bennet Flinner 2.7.19. Approved by the Hollis Select Board at their meeting 3.6.2019, 3-0.