5.16.18 7pm
MINUTES FOR THE TELEVISED SELECT BOARD MEETING AND PUBLIC HEARING
5/16/18 7:00pm
Attendees: Roger HIcks, Rita Perron, Bennet Flinner, Vera Littlefield, Rita Anderson, Beverly Harris, Bill Brockman, Dave McCubrey, Paul Penna, Nancy Conway, Jack Rogala, Martha Huff.
1. Select Board meeting called to order by Hicks at 7:05PM.
2. Hicks announced that Mike Seely, Sr. resigned from the Select Board via letter effective May 11, 2018. On the motion of Seely/Perron the Select Board accepted Seely's resignation and all were in favor. Roger thanked Mike for all of the services he provided to the Town the past 2 years.
3. MSAD 6 Paul Penna and Bill Brockman completed their 18-19 Budget Presentation and took questions from the public. It can be viewed in its entirety here: http://vp.telvue.com/preview?id=T01739&video=334540. No decisions were made during this item.
4. Select Board took a 5 minute recess.
5. Hicks opened the Public Hearing for all proposed Warrant Articles, proposed ordinances and ordinance changes at 7:56PM.
6. Martha Huff annouced that there is a printing error on the ballot. In article #3, the total amount is being voted on and is correct, but an extra number was added in one of the line items. The printer caught the error and it will be posted at the polls where the public can view the correction.
7. Hicks and Perron read the proposed Warrant articles and indicated that the only change to the warrant from the last Public Hearing was eliminating Article 11 for the Town Administrator, 5-member Select Board form of government ordinance. There were no public comments.
8. Hicks closed the Public Hearing at 8:07PM and reconvened the Select Board meeting.
9. Old Business
a. Announcement from Hicks: Select Board Signed the Warrant and Notice of Election for MSAD #6 earlier at the Town Hall.
b. Hicks announced that the Select Board had an Emergency Board Meeting on May 10, 2018 2pm and appointed an Interim CEO, Paul Goudreau, until a replacement CEO is found. Advertisement of the position will be posted in the coming weeks.
c. Election Update given by Martha Huff, Town Clerk
d. Bids for Sand Pond Road project. Hicks reports that 2 bids were received by the Select Board for the project. Pike Industries and Shaw Brothers Construction. Both bids were reviewed by Sebago Technics and they recommended to award the bid provided by Shaw Brothers Construction (also provided the lowest bid) for $1,370,551.50. On the motion of Hicks/Perron, the Select Board awarded the bid to Shaw Brothers Construction for the Sand Pond Road construction project. Passed 2-0. Sebago Technics will continue on to oversee the contract phase between Shaw Brothers and Town of Hollis.
e. Hicks proposed that the Town continue to receive both engineering services and construction administrator services from Sebago Technics during the reconstruction of the Sand Pond Road. Hicks presented a purchase order for $32,500. Approved and signed by Hicks and Perron.
e. On the motion of Hicks/Perron, the Select Board approved and signed a $8,400.00 contract with Sebago Technics to provide engineering services and bid assistance for the other four roads on the $3M Road Bond - Deerwander Road, Salmon Falls Road, Upper Tarbox Road and Bear Hill Road. Passed 2-0.
f. Hicks thanked the residents of Sand Pond Road for their patience during the recent tree cutting phase of the project. This is complete and will allow CMP to resent over 30 poles.
10. New Business
a. New Appointments: Select Board appointed Jack Rogala to the New Town Complex Committee.
b. Renaming of Decker Lane: E911 won't allow both roads Decker Lane and Decker Circle in the same Town. Because Decker Lane has no mailboxes on the road (use post office boxes), Hicks made a motion to rename Decker Lane to Claire Dunne Lane. Perron seconded the motion and all were in favor. Passed 2-0.
c. Weekly Warrant and Payroll: Warrant last week: $475,928, Warrant this week: $178,155; Payroll last week: $19,415, Payroll this week: $11,196.
d. Correspondence - Read by Perron
- MSAD 6 is hosting a FREE turkey dinner for all senior citizens of MSAD 6 on Thursday, May 17, 2018, 4:45PM at the Bonny Eagle High School Cafeteria. Entertainment will be provided and door prizes awarded! Please call to RSVP at 929-3831 or 642-2480.
-Join the Buxton-Hollis Historical Society as they celebrate the arrival of spring at their third annual Victorian White Party at Quillcote, summer home of renowned author Kate Douglas Wiggin. Come rain or shine and enjoy the festivities including refreshments, floral crown wreaths, croquet, horseshoes, peacocks, Maypole Dancing by All That Dance Studio in Buxton, and songs by Bonny Eagle High School Chorus.
10. Other Business:
a. Town clerk has ordered Town Annual Reports. Perron will draft a purchase order.
b. On the motion of Perron/Hicks, the Select Board approved to form a committee to draft an ordinance for a 5-member Select Board form of government. Passed 2-0.
11. Upcoming Committee and Board Meetings - Read by Perron
Thursday, May 17th 5:00PM Conservation Commission Meeting at Salmon Falls Library
Thursday May 17th 6:00PM Televised Hollis Sports Complex Meeting at the Community Building
Monday, May 21st 7:00PM Community Day Committee Meeting at the Community Building
Wednesday, May 23rd 7:00PM Televised Planning Board meeting at the Community Building
Thursday, May 24th 6:30PM Friends of the Salmon Falls Library Meeting at the Salmon Falls Library
Wednesday, June 6th 7:00PM Televised Select Board meeting at the Community Building
Tuesday, June 12th Hollis Annual Town Meeting 7:00AM-8:00PM at the Hollis Fire Station, 405 Plains Road.
Wednesday, June 13th 7:00PM Televised Planning Board Meeting at the Community Building
12. Public Comment - Town Clerk reminded residents that the Town Clerk's office will be closed on Election Day, June 12, 2018.
13. Executive Session - none
14. On the motion of Perron/Hicks the meeting adjourned at 8:44PM.
Minutes submitted by Bennet Flinner