9.27.17 5pm

MINUTES FOR UNTELEVISED HOLLIS SELECT BOARD MEETING

9/27/17, 5:00 P.M. At Town Hall

Attendees: Roger Hicks, Mike Seely, Sr., Rita Perron, Bob Cyr, Bennet Flinner, John Paul Rondeau, Vera Littlefield, Nancy Conway, Bev Harris.

1. Meeting called to order by Hicks at 5:00PM.

2. Old Business

   a. Town Hall Structural Issues: Seely reports that the structural issues with the building are serious and need to be immediately addressed. Town will need a contractor to look at the structure and report completed by the structural engineer to give input on how to fix the problems and provide anticipated costs. Select Board will meet with CEO for a plan of action. Town may utilize storage facility or PODS to store items if Town Hall is closed for an extended period of time.

   b. Select Board meetings and office hours - Seely reports that there should be at least one Select Board member in the office during business hours.  They worked out the schedule so Seely is in the office 9am-1pm Tues, Thurs. and Friday, 3-8pm Wednesdays, Rita is in 12-4p Tues. Thurs. and Friday, Noon-8pm on Wednesdays.  Roger's hours will vary due to work and current jury duty.

   c. New Town signs - Seely reports most of new Town signs are installed around town and look great. No new flower boxes will be installed.

   d. OTT contract for copper/fax/alarm phone lines: On the motion of Seely/Perron the Select Board approved to accept the contract with OTT Communications for the copper phone lines. Passed 3-0-0.

   e. Tax Acquired property 68 Ledgewood Drive - Former owner has destroyed the property and Maine State Police were notified of such by neighbors. On the motion of Seely/Hicks the Select Board approved to list this tax acquired property up for sale by auction immediately. Passed 3-0-0.

   f.  Van Hertel, Jr. – Letter from Town Attorney - Seely reports our Town attorney sent Van Hertel Jr. a letter regarding illegal subdivision issues and gives him 30 days to resolve.

   g. Marijuana Legislation – Hollis – Seely reports that this evening's Planning Board meeting will discuss how to proceed with Town marijuana issues, they are looking for direction from the Select board. The Select Board's stance is that they are awaiting State legislation to be completed prior to moving forward with a plan. Perron volunteered to be the lead on this for the Select Board.  On the motion of Seely/Hicks the Select Board approved for Perron to be the point of contact for this project. Passed 3-0-0.

  h. Proposal from David Douglass - Owner's Rep - Perron reports the Select Board received a proposal from Owner's Rep David Douglass.  On the motion of Hicks/Seely the proposal was accepted and signed by the Select Board. Passed 3-0-0.

   i. Upper Tarbox Road Repair RPF - On the motion of Perron/Hicks the Select Board approved for the repair of Upper Tarbox Road to be put out for bid. Passed 3-0-0.

3. New Business

    a. Outdoor Lighting on Community Building and Flagpole - Seely reports the lighting has been replaced with LED lighting.

    b. Town Septic and Furnace Cleaning - Seely reports that the Town will have Collin Canning service every septic tank in the Town. Dead River will service the Town's furnaces.

    b. Christmas Committee - Perron reports that the Town Clerk would like to form an informal committee for the Christmas Fund project that occurs yearly. It helps to organize shopping, wrapping, etc. No appointments required at this time unless committee members want to be covered for insurance.

    c. SB Project Leaders for: Town Hall, Christmas Fund, Road Repairs ($3M Bond), Community Building - Seely reports that the leaders for these projects will be determined prior to the start of the project and annouced as such.

    d. Appointments for New Town Complex Committee - All Select Board members appointed Joanne Toone and Sam Snellings to the NTCC and signed paperwork.

4. Other Business

      a. Executive Session request due to personnel matter - Will be added to the next Select Board meeting agenda on 10/4/17.

5. Public Comments

6. On the motion of Seely/Perron the Select Board adjourned the meeting at 6:40PM. Passed 3-0-0.